Own your opportunity to serve as a critical component of our nation’s safety and security. Make an impact by using your expertise to protect our country from threats.
Program Analyst Advisor/Senior Administrative Assistant
Tasks:• Maintain a schedule of appointments for a manager or office
• Answer routine telephone calls, direct calls and take messages
• Greet and escort visitors
• Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
• Arrange for the delivery of outgoing mail/packages with the mailroom
• Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
• Draft, proofread, edit and coordinate correspondence
• Perform research and retrieve information from databases and other resources
• Maintain tracking records and filing systems; archive files
• Maintain, update and serve as focal point for databases or spreadsheets
• Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites
• Participate in meetings and events: may serve as recorder and may present position-related information
• Prepare access rosters and request security clearance transfers
• Assist in ordering supplies/equipment and arranging for office equipment repairs
• Perform administrative back up support for other offices
• Recommend innovative processes to improve the efficiency and effectiveness of the office
• Compose written communication in response to complex customer queries
• Prepare routine status reports and track office-related metrics
• Manage routine website content updates and coordinate more complex website changes with webmaster
• Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites
• Attend meetings, events, and forums
• Assist in maintaining inventories, records, and receipts
• Coordinate office renovations and relocation activities
• Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at government-wide TIER meetings
*May serve as team lead or supervisor
Desired Skill Set:
• Demonstrated ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience
• Demonstrated experience to participate productively as a contributing member in a team environment
• Demonstrated ability to be discreet and maintain confidentiality
• Demonstrated experience in the use of Microsoft Office and standard computer applications
• Demonstrated experience of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly
• Demonstrated experience with protocol and precedence; IC/DoD structure, regulations, directives, and policies
WHAT YOU’LL NEED TO SUCCEED:
Years of Experience
8 + years of related experience
* may vary based on technical training, certification(s), or degree
Certification
Travel Required
None
Citizenship
U.S. Citizenship Required
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