Job Description
Excel & Sales âââââââAdministrative Assistant HIGHLIGHTS Location: âââââTempe, AZ (Onsite)
Position Type: Direct Hire
Hourly : BOE
Residency Status: US Citizen or Green Card Holder ONLY
Overview: Our client is the leading CNC machine tool distributor in Arizona and Southern Nevada. We are seeking a meticulous and adaptable Excel & Sales Administrative Assistant to join our team! In this role, you will support the Sales and Marketing team, and customers in a variety of ways – from welcoming site visitors and answering incoming calls, to processing orders, expediting requests, maintaining customer records, and posting on social media. To ensure success, you should have experience in a sales environment, a deep knowledge of customer service, and possess advanced administrative/organizational skills including attention to detail, time management, and communication.
- If you enjoy juggling multiple tasks and priorities in a high pace environment and are looking for a friendly culture that supports growth and fosters success, our client is your perfect fit!
Responsibilities: Create machine quotes through Salesforce & Excel with current information on machine description, options, and pricing
- Generate and format quote templates and order contracts in Excel
- Hands on experience with creating, processing, and maintaining sales orders, purchase orders, invoices, and other sales records
- Update and maintain customer and vendor information and records in CRM and ERP systems
- Check data accuracy in sales orders, purchase orders and invoices
- Process and track customers’ orders while providing updates from initial placement to final delivery
- Communicate daily with the Sales & Marketing Manager to ensure exceptional customer service is being provided
- Provide front desk customer service and welcome visitors
- Answers telephone for basic inquiries or identifies and locates individual/department who can provide answers
- Support the sales department with other administrative tasks, as requested
Skills and Abilities: - Proven 2-4 years of work experience in Sales Administration or Support
- Hands on experience with CRM software (Salesforce a plus) and ERP systems (QuickBooks Desktop Enterprise)
- Intermediate proficiency with MS Office (Word & Excel, in particular)
- Ability to balance multiple tasks with changing priorities
- Ability to accurately follow instructions and consistently follow procedures
- Demonstrated ability to maintain strict confidentiality and handle sensitive matters with discretion
- Exceptional attention to detail and accuracy
- Must have clear and professional communication skills (written and oral)
- Demonstrated customer service focus and client communication skills
- Team player with high level of dedication
- Punctual and well organized
- Certification in Marketing, Sales or relevant field is a plus
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Job Tags
Hourly pay, Work experience placement,