Job Description

Excel & Sales ​​​​​​​Administrative Assistant

HIGHLIGHTS
Location: ​​​​​Tempe, AZ (Onsite) 
Position Type:   Direct Hire 
Hourly : BOE
Residency Status:  US Citizen or Green Card Holder ONLY

Overview: 

Our client is the leading CNC machine tool distributor in Arizona and Southern Nevada. We are seeking a meticulous and adaptable Excel & Sales Administrative Assistant to join our team! In this role, you will support the Sales and Marketing team, and customers in a variety of ways – from welcoming site visitors and answering incoming calls, to processing orders, expediting requests, maintaining customer records, and posting on social media. To ensure success, you should have experience in a sales environment, a deep knowledge of customer service, and possess advanced administrative/organizational skills including attention to detail, time management, and communication.

• If you enjoy juggling multiple tasks and priorities in a high pace environment and are looking for a friendly culture that supports growth and fosters success, our client is your perfect fit!

Responsibilities:

Create machine quotes through Salesforce & Excel with current information on machine description, options, and pricing

• Generate and format quote templates and order contracts in Excel
• Hands on experience with creating, processing, and maintaining sales orders, purchase orders, invoices, and other sales records
• Update and maintain customer and vendor information and records in CRM and ERP systems
• Check data accuracy in sales orders, purchase orders and invoices
• Process and track customers’ orders while providing updates from initial placement to final delivery
• Communicate daily with the Sales & Marketing Manager to ensure exceptional customer service is being provided
• Provide front desk customer service and welcome visitors
• Answers telephone for basic inquiries or identifies and locates individual/department who can provide answers
• Support the sales department with other administrative tasks, as requested

Skills and Abilities: 

• Proven 2-4 years of work experience in Sales Administration or Support
• Hands on experience with CRM software (Salesforce a plus) and ERP systems (QuickBooks Desktop Enterprise)
• Intermediate proficiency with MS Office (Word & Excel, in particular)
• Ability to balance multiple tasks with changing priorities 
• Ability to accurately follow instructions and consistently follow procedures
• Demonstrated ability to maintain strict confidentiality and handle sensitive matters with discretion 
• Exceptional attention to detail and accuracy
• Must have clear and professional communication skills (written and oral)
• Demonstrated customer service focus and client communication skills 
• Team player with high level of dedication
• Punctual and well organized
• Certification in Marketing, Sales or relevant field is a plus

 

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Job Tags

Hourly pay, Work experience placement,

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