Job Description

About the Event Producer position

VIVA Creative is seeking an experienced and dynamic event producer to lead the production of large-scale live and virtual events. We are looking for a highly skilled professional with a passion for creating impactful experiences. The ideal candidate has a proven track record of producing a wide range of events, including conferences, meetings, concerts, tradeshows, product launches, award shows, and more. This is a hands-on role for someone who thrives in fast-paced environments and excels at bringing complex productions to life.

WHAT YOU WILL DO:

• Oversee the entire event lifecycle, making informed decisions to ensure success.
• Create and manage project budgets and timelines with precision and efficiency.
• Collaborate with account and creative leads, actively participating in client strategy and status meetings.
• Coordinate all event content elements and oversee production.Lead RFP response teams for events ranging from hundreds to thousands of participants.
• Build and maintain strong relationships with senior-level clients, internal teams, venues, and vendors.
• Work closely with internal teams to align event objectives, strategies, and creative requirements.
• Negotiate effectively with clients, venues, and vendors to manage costs.
• Partner with VIVA's live team to ensure A/V requirements align with creative and project goals.
• Collaborate with VIVA's digital team, leveraging extensive knowledge of digital event components.
• Lead and inspire on-site teams to deliver flawless events that consistently exceed client expectations.
• Manage on-site event execution with professionalism and attention to detail.
• Deliver all post-event materials and client deliverables on time and to the highest standard.

ABOUT YOU:

• You are an experienced live and virtual event producer with a strong background in agency work and global brand experience. You've successfully produced complex, large-scale conferences (10,000–20,000 attendees) featuring multiple elements such as exhibit halls, main stage productions, entertainment, presentations (PPT & Keynote), breakout sessions, and digital components.
• Clients love working with you. They request you by name and rave about your ability to deliver exceptional results.
• You are a proactive go-getter with a sense of urgency and a “let's get it done” mindset.
• A skilled collaborator and project manager; you excel at bringing teams together to achieve outstanding outcomes.
• Multitasking is second nature to you. You manage competing priorities with efficiency, relying on proven systems and processes.
• You confidently lead RFP response teams, using your expertise to secure new projects and inspire confidence in clients.
• Your innovative spirit drives you to explore the future of the event industry, incorporating emerging A/V technologies and creative concepts to deliver groundbreaking experiences. No challenge is too big, even if it's never been done before.
• You thrive under pressure, maintaining composure and focus in high-stakes situations.
• Organization is your superpower. No detail escapes your attention, and your projects run like clockwork.
• Your upbeat, friendly, and positive attitude makes you a joy to work with, even in tough situations. People trust your judgment because you consistently make the right decisions.
• On-site, you are a natural leader, inspiring teams to produce flawless events that exceed client expectations time and again.
• You're a skilled negotiator who manages budgets and timelines with precision and efficiency.
• Deadlines are sacred to you, and preventable issues are not tolerated.
• Teams line up to work on your shows because they know everything will run smoothly and efficiently under your leadership.

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