Job Description
I am seeking an Executive Assistant with a broad skill set and interest in learning business administration, to work alongside an Owner/Operator of multiple businesses in both the Manufacturing industry as well as Restaurant/Bar hospitality industry.
The ideal candidate has experience in administering payroll (exp. with ADP Total Source is desired) alongside our PEO Payroll partner. Candidate will be experienced in maintaining A/R and A/P working in Quickbooks Online or similar, receiving payments from Clients and paying bills to Vendors in a timely fashion. Candidate has strong bookkeeping skills and can reconcile account. Needs general office organizational skills.
The position will be required to:
-Handle deliveries/mail receiving, organizing and entering bills, and sending out mail - occasional light shipping.
-Field phone calls and messages in office, directing inquiries to the correct staff.
-Maintain general business email inquiries, direct to appropriate department, follow up with staff that situations have been followed through / completed.
-Maintain email for this position specifically, communicating with Vendors, ADP, Clients, etc. as well as CEO.
-Assist CEO with communications for staff and managers: CEO travels frequently and work remotely occasionally, so Candidate will be required to be CEO-by-proxy on site at the office, to take direction via phone or email, and execute tasks as directed.
Hours flexible, 10:00am - 5:00pm typical.
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