Job Description

Job Requisition ID: 46892 
Closing Date: 06/04/2025
​Agency:  Department of Children and Family Services
Class Title: OFFICE COORDINATOR - 30025 
Skill Option:  Keyboarding 
Bilingual Option:  None
Salary: Anticipated Starting Salary: $3971 Step 1B/Month; Full Range $3971 - $5243
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:  RC014
Merit Comp Code:  

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Medicaid & Title IV-E Foster Care Office Coordinator. Under direction, this position will independently perform a variety of complex secretarial and technical office support functions relating to Federal Medicaid and Title IV-E foster care programs. The position will perform advanced word processing functions for foster care requests for medical assistance forms and will upload and download information regarding Federal Medicaid and Title IV-E programs. The position will also monitor the Foster Care/Medicaid/Federal Title IV-E process related to medical coverage and review and process data entered on computer systems by DCFS field staff. In addition, this position will provide secretarial and complex, specialized office support functions for the Medical Support Unit Supervisor. This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department’s operations. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong communication skills. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois

Essential Functions

• Serves as Medicaid & Title IV-E Foster Care Office Coordinator
• Monitors the Foster Care/Medicaid/Federal Title IV-E process related to medical coverage
• Provides secretarial and complex, specialized office support functions for the Medical Support Unit Supervisor
• Reviews and processes Medicaid applications for Illinois Department of Corrections (DOC) youth in care who are placed outside of DOC facilities
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college OR completion of high school and two years of related office experience OR two years of independent business experience
• Requires the ability to keyboard accurately at 30 wpm

Preferred Qualifications

• 2 years of experience in an office setting applying knowledge of office practices, procedures, and programs
• 2 years of experience in an office setting applying knowledge of composition, grammar, spelling, and punctuation
• 2 years of experience in an office setting applying working knowledge of the logic of computer programs
• 2 years of experience in an office setting applying the ability to operate commonly used manual and automated office equipment and performing routine maintenance

Conditions of Employment

1. Requires the ability to pass a background check

2. The condition of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.

  Work Hours: Monday - Friday 8:30am - 5:00pm
Work Location: 726 S College St, Springfield, Illinois, 62704
Agency Contact: Fisayo Oyadeyi
Email: fisayo.oyadeyi@illinois.gov
Posting Group: Office & Administrative Support; Social Services

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

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