Remote/Local Executive Assistant to Co-Founder Bay Area ONLY Job at C-Suite Assistants, San Francisco, CA

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  • C-Suite Assistants
  • San Francisco, CA

Job Description

A growing AI company with a multi-agent AI platform is looking for a remote Executive Assistant to support the C0-Founder/CEO. This is a new role. The company has been in business for 1.5 years, has 30 employees and is scaling up. The role is full-time remote and the CEO would like an assistant in the Bay Area. Occasionally minimal assisitance.

About the Job:

¨ Vet and prioritize the CEO’s emails and draft responses

¨ Coordinate scheduling and travel for the CEO when he speaks at conferences

¨ Maintain well-organized filing systems for professional records and correspondence

¨ Handle confidential and sensitive information with discretion

¨ Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

¨ Proactively manage daily calendar, identifying and mitigation potential conflicts

¨ Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items

¨ Planning and executing internal and external meetings and events

¨ Schedule internal and external meetings

¨ Coordinate complex travel arrangements including flights, cars, hotels, and other reservations

¨ Process expense reports

¨ Assist with personal scheduling, such as coordinating appointments or family-related engagements.

¨ Ad hoc projects as needed (order merchandise w/company logo, etc.)

¨ Limited off-hour availability via text

About You:

¨ Minimum of 5 years of experience in a related support position

¨ BA/BS from a college or university

¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨ Dynamic and proactive comfortable in a fast-paced environment.

¨ Polished, professional demeanor

¨ Proactive go-getter; no task is too big or too small

¨ Outstanding communication skills

Salary, Benefits (medical, dental, vision)-basic plan paid 100% by the firm, Unlimited PTO,

$500 quarterly stipend for home office

Hours: 8am-4pm or 5pm

Job Tags

Remote job, Full time, Local area, Home office,

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