A growing AI company with a multi-agent AI platform is looking for a remote Executive Assistant to support the C0-Founder/CEO. This is a new role. The company has been in business for 1.5 years, has 30 employees and is scaling up. The role is full-time remote and the CEO would like an assistant in the Bay Area. Occasionally minimal assisitance.
About the Job:
¨ Vet and prioritize the CEO’s emails and draft responses
¨ Coordinate scheduling and travel for the CEO when he speaks at conferences
¨ Maintain well-organized filing systems for professional records and correspondence
¨ Handle confidential and sensitive information with discretion
¨ Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
¨ Proactively manage daily calendar, identifying and mitigation potential conflicts
¨ Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
¨ Planning and executing internal and external meetings and events
¨ Schedule internal and external meetings
¨ Coordinate complex travel arrangements including flights, cars, hotels, and other reservations
¨ Process expense reports
¨ Assist with personal scheduling, such as coordinating appointments or family-related engagements.
¨ Ad hoc projects as needed (order merchandise w/company logo, etc.)
¨ Limited off-hour availability via text
About You:
¨ Minimum of 5 years of experience in a related support position
¨ BA/BS from a college or university
¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
¨ Dynamic and proactive comfortable in a fast-paced environment.
¨ Polished, professional demeanor
¨ Proactive go-getter; no task is too big or too small
¨ Outstanding communication skills
Salary, Benefits (medical, dental, vision)-basic plan paid 100% by the firm, Unlimited PTO,
$500 quarterly stipend for home office
Hours: 8am-4pm or 5pm
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