Job Description

Position Title:

Strategic Procurement Analyst

Location:

Big Rapids (Main Campus)

Department:

56500 - Purchasing Office

Advertised Salary:

$50,000 - $59,000

Benefits:

Please see the following link for a list of benefits offered with this position.

FLSA:

Exempt

Temporary/Continuing: 

Continuing

Part-Time/Full-Time:

Full-Time

Union Group:

N/A

Term of Position:

12 Month

At Will/Just Cause:

Just Cause

Summary of Position:

• Under the general direction of the Director of Purchasing, manage purchasing orders and contracts, verifying required documentation, and perform contract management.
• Solicit requests for proposals (RFP) to provide goods and services to the University.
• Evaluate vendors, costs and services to obtain optimal value for the University.
• Identify opportunities for cost improvement on the goods and services procured by the University.
• Serve as Trainer for Purchasing modules and other training sessions as assigned.

Position Type:

Staff

Required Education:

• Bachelor’s degree in business or related field.

Required Work Experience:

• Proficiency in MS Office Suite.
• Knowledge and experience of Banner or another computerized purchasing system.
• 1-3 years of experience in purchasing and related functions.

Required Licenses and Certifications:

Physical Demands:

• Office Environment
• Moving
• Reaching
• Sitting
• Twisting
• Repetitive movement

Additional Education/Experiences to be Considered:

• Experience in cost improvement leadership efforts.
• Previous contract management experience.
• Previous higher education experience.
• Previous supply chain experience.

Essential Duties/Responsibilities:

• Solicit bids and RFP’s for goods and services; review bids, quotes and services offered.
• Author RFPs for requesting departments unfamiliar with process or resourced constrained.
• Partner with Legal to ensure RFPs are appropriate and consistent.
• Make recommendations regarding award of orders. Create customized scorecards for individual RFPs and facilitate RFP selection committees.
• Develop, revise, and conduct purchasing related training programs of on-line Purchasing System (Banner), related software as well as other systems and processes as assigned.
• Be a subject matter expert in Banner and fully understand related Banner procedures (e.g. Accounts Payable).
• Work with vendors to expedite orders and problem solve.
• Pay keen attention to needs of internal customers to help address challenging vendors. • Develop relationships with key suppliers as well as Group Purchasing Organizations to facilitate their buying power to solve issues and ensure supply.
• Manage GPO programs and fully utilize programs.
• Facilitate the collection of W-8, W-9 (independent contractor) vendors and proof of liability insurance from vendors.
• Additionally responsible for ICDC documentation (IRS) and ACH/DD policies.
• Manage On-Line Purchasing System, including system optimization.
• Review the possibility of punch-out programs for better purchasing experiences that save money and bundle buying power (e.g. Amazon BP, E&I Coop, etc.).
• Own the vendor list and apply to various needs and RFPs.
• Review and make recommendations regarding purchasing and inventory systems, policies and procedures.
• Develop and carry out continuing programs of exploration for new materials, suppliers, and processes and provide appropriate information to other departments.
• Be the contract management facilitator for purchases and expenditures for departmental client base. Purchasing is the owner for the Contract Management System and we train the usage of this system for departments.
• Demonstrates an understanding of diversity, equity, inclusion and belonging, especially in working relationships with students, faculty, staff, and community members.
• Support, promote, and develop university student enrollment and retention initiatives.
• Maintain knowledge on legal matters and new techniques, which affect purchasing and purchasing policies.
• Partner with Legal and reads/assess contracts for recommending signatures for VP/AVP.
• Develop bid documents and contracts to the benefit of the University.
• Interact with University members to enhance scope of work content and timeline as bids are submitted.
• Optimize RFP processes, templates, and strategic approach.
• Responsible for maintaining the confidentiality of designated information.
• Preforms all duties in compliance with applicable University policies and procedures and state and federal requirements.
• Be the guardians/custodians of the Board Purchasing Policy as well as the Contracting Policy.
• Enforce these policies and train people/departments on following these policies.
• Manage student employees and contribute to their development.
• Maintain/Drive various Purchasing measures as assigned:
• Requisitions converted to POs.
• Contracts reviewed, managed, and submitted for signature.
• Sole Sources reviewed and approved.
• Spend Data Acquisition: Banner & Concur (annually & quarterly).
• Spend abstracts created for departments.
• Cost Improvements generated ($).
• RFXs fielded.
• Manage Spend Data (Banner + Concur) = Conduct spend analyses including advanced data management Excel / PowerBI; create summary statements to recommend sourcing initiatives for specific clients.
• Manage other state tax exempt certifications and strategies to help the University avoid paying taxes on purchases.
• Read, review and assess vendor contracts for purchases.
• Create Contract Summary Forms for signatories.
• Develops, implements and maintains reports to track strategic initiatives and associated savings.
• Undertakes research and analysis of key suppliers and the external market place, ensuring that information (supplier strategy and risk insight) is shared departmental entities.
• Continuously scan the Procurement marketplace for E-Procurement options/technologies that could enhance our function.
• Influence application as is suitable for the advancement of Purchasing.
• Additional Project Participation and Leadership - e.g. Banner 9 Self Serve PreProd, Process Mapping, etc.
• Engage in Concur expense management and related expense approvals.
• Support requesting departments prepare resolutions for Board of Trustees meetings.
• Represent the Director of Purchasing at departmental meetings to continue the advancement of the function.
• Any other duties assigned within the position classification area.

Marginal Duties/Responsibilities:

• Disadvantage Business Entity efforts and involvement
• Training and direct university members that submit requisitions and contracts.
• Represent purchasing department at various conferences and meetings.
• Perform duties and responsibilities of other purchasing staff in his/her absence.

Skills and Abilities:

• Communicate very effectively both orally, in writing, and in front of team/groups.
• Establish and maintain harmonious working relationships and sometime solve project team challenges.
• Demonstrated commitment, experience, and understanding of diversity, equity, and inclusion.
• Learn and lead new processes and new technologies.
• Make independent decisions reflecting sound judgment.
• Meet with sales people, discuss products and services, and make sound decisions relevant to the purchasing function.
• Operate personal computer and relational computer applications and equipment, including on-line purchasing, as well as other office equipment and software.
• Learn new software that will enhance the Purchasing function.
• Perform mathematical computations with accuracy.
• Train and influence others in the performance of the procurement duties and functions.
• Identify when to advance to senior stakeholders if there are issues with compliance.
• Must demonstrate professionalism, critical thinking, and strong business acumen.
• Must have a thorough understanding of purchasing principles and experience.
• Must be detail oriented with ability to multi-task and work somewhat independently.

Required Documents:

• Cover Letter
• Resume
• Unofficial Transcript 1

Optional Documents:

Special Instructions to Applicants:

Initial Application Review Date:

March 21, 2025

Open Until Position is Filled?:

Yes

Posting Close Date:

EEO Statement:

Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence.  Learn more about the Ferris Mission and community at  ferris.edu . The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University’s Policy on Non-Discrimination, visit:  Ferris Non-Discrimination Statement .

Click here to learn more about working at FSU and KCAD.

About Ferris State University

Ferris State University prepares students for successful careers, responsible citizenship, and lifelong learning. Through its many partnerships and its career-oriented, broad-based education, Ferris serves our rapidly changing global economy and society.

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Job Tags

Full time, Contract work, Temporary work, Part time, For contractors, Work experience placement,

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