Job Description

Job Title: Nonprofit Event Coordinator and Fundraiser for Compliance with 501(c)(3)

Organization: The Cosecha

Location: Hybrid (Remote and Office – Primary Office in Salt Lake City, UT, or Flexible U.S. Location, with travel as needed)

Reports To: Board of Directors

Employment Type: Full-Time

Salary: $45,000–$60,000 annually (commensurate with experience)

Posting Date: March 4, 2025

Position
Overview:

The Cosecha, a 501(c)(3) nonprofit dedicated to building sustainable aquaponic
systems in disadvantaged communities, primarily in Mexico, seeks a dynamic and
passionate Nonprofit Event Coordinator and Fundraiser for Compliance with 501(c)(3) .
This role is critical to supporting The Cosecha’s mission by planning and
executing fundraising events, cultivating donor relationships, and ensuring
compliance with federal and state regulations governing 501(c)(3)
organizations. The ideal candidate will have a strong background in nonprofit
event planning, fundraising strategies, and knowledge of legal and financial
compliance requirements for tax-exempt organizations.

Key Responsibilities:

Event Coordination:

· Plan, coordinate, and execute fundraising events, such as galas, benefit dinners, virtual webinars, community walks, and advocacy-focused gatherings, to raise awareness and funds for The Cosecha’s programs (e.g., sustainable aquaponic systems, business model development, and nutritional diet improvement for villagers).

· Manage all aspects of event logistics, including venue selection, vendor coordination, budget development, marketing, registration, and on-site execution, ensuring alignment with The Cosecha’s mission and brand.

· Recruit, train, and supervise volunteers and staff to support event activities, working closely with a Volunteer Coordinator (if applicable) to ensure smooth operations.

· Create detailed event timelines, RFPs, post-event surveys, and reports to evaluate success and identify areas for improvement, focusing on donor engagement and fundraising outcomes.

Fundraising and Development:

· Develop and implement fundraising strategies to meet The Cosecha’s annual financial goals, targeting individuals, foundations, corporate sponsors, and community partners passionate about supporting sustainable aquaponic systems and villagers’ well-being.

· Cultivate and maintain relationships with current and potential donors, ensuring regular communication, stewardship, and engagement through newsletters, updates, and personal outreach.

· Manage online fundraising platforms and campaigns (e.g., DonorPerfect, Raiser’s Edge, or HubSpot) to track donations, donor data, and campaign performance, increasing donor retention and contributions.

· Assist in identifying and applying for grants, ensuring compliance with grant reporting requirements to diversify funding sources for The Cosecha’s initiatives.

Compliance with 501(c)(3) Regulations:

· Ensure all fundraising activities, events, and donor communications comply with IRS 501(c)(3) rules, including restrictions on political activity, lobbying limits, and proper use of charitable donations.

· Maintain accurate records of fundraising activities, donor contributions, and event revenues for annual IRS Form 990 filings, state charitable solicitations registration, and audits.

· Work with the Finance and Operations teams to monitor compliance with financial regulations, safeguarding contributions and ensuring transparency in financial reporting.

· Stay up-to-date on federal, state, and local laws affecting nonprofit fundraising and operations, advising the Board of Directors on best practices to maintain tax-exempt status.

Community Engagement and Networking:

· Represent The Cosecha at industry conferences, community events, and networking opportunities to promote the organization’s mission, build partnerships, and attract potential donors and supporters.

· Collaborate with The Cosecha’s advocacy and education teams to integrate event and fundraising efforts with broader organizational goals, such as mobilizing support for villagers’ access to sustainable aquaponic systems and improved nutrition.

Internal Collaboration:

· Work closely with the Board of Directors, program staff, and financial analysts to align fundraising and event strategies with The Cosecha’s mission to build sustainable aquaponic systems and advance the well-being of villagers.

· Provide regular reports on fundraising outcomes, event metrics, and compliance status to the Board of Directors, ensuring transparency and accountability.

· Support the creation and distribution of donor materials, newsletters, and marketing content (in partnership with the communications team) to enhance The Cosecha’s visibility and donor engagement.

Qualifications:

· Bachelor’s degree in Nonprofit Management, Event Planning, Marketing, Communications, or a related field, or equivalent experience (3+ years).

· Proven experience (2–5 years) in nonprofit event coordination, fundraising, and donor relations, preferably within a 501(c)(3) organization focused on social justice, environmental sustainability, or community development.

· Strong understanding of fundraising principles, best practices, and legal compliance related to 501(c)(3) organizations, including IRS regulations and state charitable solicitation laws.

· Excellent communication (written and verbal), organizational, and project management skills, with the ability to manage multiple deadlines and priorities.

· Proficiency in Microsoft Office Suite, fundraising software (e.g., DonorPerfect, Raiser’s Edge, or HubSpot), and event management tools.

· Passion for The Cosecha’s mission to support villagers through sustainable aquaponic systems, with a commitment to equity, justice, and community empowerment.

· Ability to work flexible hours, including evenings and weekends, during events or fundraising campaigns, and willingness to travel as needed for events or networking opportunities.

· Experience with volunteer management, grant writing, and budget development is a plus.

Work Environment:

This role operates in a hybrid model, combining remote work and office-based
work. The primary office is located in Salt Lake City, UT,
where the candidate will collaborate with team
members, attend planning meetings, and manage administrative tasks. Remote work
allows flexibility for tasks such as donor communication, grant writing, and
event preparation, supported by virtual collaboration tools. The position
involves frequent interaction with donors, volunteers, and community partners,
as well as travel for events, site visits, and conferences, particularly in
regions with significant disadvantaged communities or donor bases, such as
Mexico and the U.S. Physical demands may include lifting event materials (up to
30 lbs) and standing for extended periods during events.

How to Apply:

Please submit your resume, a cover letter detailing your experience with
nonprofit fundraising, event planning, and 501(c)(3) compliance, and two
professional references to chuck@colmenagroup.com
by April 4, 2025. The Cosecha is an equal opportunity employer and encourages
applications from individuals of all backgrounds, especially those with lived
experience or deep ties to disadvantaged communities and villager advocacy.

About The Cosecha:

The Cosecha is a grassroots, member-led 501(c)(3) nonprofit organization
working to build sustainable aquaponic systems in disadvantaged communities,
primarily in Mexico, to empower villagers through a viable business model,
improve nutritional diets, and foster long-term ecological and economic
resilience. Learn more at

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Benefits:

• Flexible schedule

Schedule:

• 8 hour shift

Work Location: Hybrid remote in Salt Lake City, UT 84106

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